BREAKING INDUSTRY NEWS The Young Offenders season four coming to BBC One Break Out Pictures release official trailer for Ransom ‘79 Creative Europe Monthly Roundup - April Pierce Brosnan to star in The Thursday Murders Club adaptation Warner Brothers release official trailer for The Watchers Obituary secures first International sales including Netflix The Dry returns for its second series on RTÉ CONNECT WITH IFTN Facebook Page Twitter Feed E-Newsletter RSS Feed

Reporting to: CEO
Windmill Lane Pictures – Office Manager (Part Time – 20 hours per week)

Windmill Lane, Ireland’s longest running VFX and Post-Production company is looking for a part time Office Manager to join the team.

Our client base lies across the Irish and International Film, TV, and Advertising sectors. 

Your primary role will see you responsible for ensuring the smooth operation and maintenance of the office environment and infrastructure, ensuring the overall facility is kept to the highest standard and meets the needs of employees, clients and supports the organization's goals and objectives.

Principal Responsibilities

• Assume overall responsibility for ensuring the smooth running of the building’s facilities to deliver a professional working environment for all employees, visitors and clients.
• Ensure all facilities are kept up to proper specifications and maintenance as per our legal and compliance obligations and requirements. This includes all mech/elec/aircon systems, lighting, fire systems, security systems, water systems, waste and refuse disposal, lifts, bathrooms, and kitchen facilities as well as the exterior car park, automatic gates, grounds, and terraces.  
• Conduct regular inspections of the facility to identify maintenance needs and ensure compliance with safety and regulatory requirements.
• Responsibility for the appointment, management and oversight of the cleaning, facilities maintenance, and security contractors for the building. This includes oversight and policy implementation regarding all Health & Safety obligations.
• Coordinate with external contractors and vendors for facility repairs, maintenance, and construction projects.
• Serve as a point of contact for office manager duties, manage budgets, manage vendor contracts, and price negotiations/renegotiations.
• Coordinate internal and external resources and cultivate strong relationships.
• Work with and manage the Receptionist function
• Monitor and manage facility budgets, including forecasting expenses and identifying cost-saving opportunities.
• Managing the Health, Fire and Safety standards throughout the facility and working alongside Windmill Lane’s Head of Operations, HR and CEO when needed. You will appoint and manage the fire wardens and take responsibility for ongoing fire drills and fire safety compliance as required by law. You will also be responsible for ensuring fire, first aid and manual handling training courses are provided to the appropriate employees.   
• Ensure peak operations for the business and implement preventive measures for potential issues.
• Manage facility-related projects, including space planning, office moves, and renovations

The ideal candidate will have:

• Proven experience in office management or a related field, with a minimum of 5 years of experience.
• Excellent organizational and project management skills, with the ability to prioritize tasks and meet deadlines.
• Effective communication and interpersonal skills, with the ability to interact with employees, vendors, and contractors at all levels.
• Proficiency in computer software, such as Microsoft / Google Suite.
• Knowledge of safety regulations and best practices.
• Must possess a willingness to adapt and update older workflows to meet the needs of a dynamic and fast-moving industry.  
• Leadership qualities, including the ability to motivate and manage a team. 
   

What will you get from us? 

• An opportunity to work with some of the best creative and production talent on high-end VFX, Drama, Feature Film, Animation and Advertising content. 
• We believe in the principle of equal opportunities, and we value and promote diversity in all areas of recruitment and employment. We value and respect every individual's unique contribution, enabling all our employees to influence, thrive and achieve their full potential. 
• We are committed to building a culture of inclusion, and we always aim to uphold the highest possible standards of ethical and moral behaviour. 

Please click here to apply 
Please send any questions to: recruit @ windmilllane.com with ‘Office Manager’ in the subject line.