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IFTN JOB / CLASSIFIEDS LISTING | Brown Bag Films
Company:
Brown Bag Films
Position:
Executive Assistant
Location:
Dublin 7
Contact:
Róisín McIntosh
Address:
1st Floor, Block F, Smithfield Market, Dublin 7, Ireland
Phone:
n/a
Date Posted:
April 19th 2017
Email:
n/a

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This role is no longer accepting applications as of Monday, May 1st.

Brown Bag Films requires an Executive Assistant

Job title: Executive Assistant
Reporting to: VP, Finance & Business Affairs
Salary: DOE

Summary of the Role 
Working within a highly dynamic and creative business environment, this role offers the right candidate a wonderful opportunity to join an exciting high growth company. The role involves secretarial and administration functions for the CEO and the VP, Finance and Business Affairs as well as providing support to the Senior Management Team when required.

Summary of the role:

  • Managing all forms of incoming telephone calls and mail, including email. Replying, taking action, filing and forwarding where appropriate.
  • Managing travel arrangements, including the application for any travel visa and hotel bookings, taking initiative to ensure all travel requirements taken care of and that the travel schedule and calendar is up to date.
  • Timely management of expense claims and company credit card submissions, with supporting documentation.
  • Diary management, to include producing and maintaining a schedule of meetings and conference calls, setting up meeting room, organising food and beverages. 
  • Assisting with the preparation of agendas, minutes and the collation of relevant papers and presentations.
  • Working with Senior Management team to schedule, organise and minute all SMT meetings,  produce presentations and report documentation using Word, PowerPoint and Excel.
  • General filing and organizing paperwork in an efficient manner.
  • Tracking membership and subscriptions to various organisations and publications.
  • Assist with other projects as and when required

Person Specification:

  • Minimum of  2-4+ years’ experience  in a similar position and environment is  essential
  • Exceptional organizational skills with an ability to work to, and implement own processes
  • Extensive MS Office skills in Outlook, Word, PowerPoint and Excel.
  • Use of Gmail/Gsuite would be an advantage
  • Excellent telephone manner and communication skills.
  • Attention to detail and ability to prioritise.
  • Understanding of the need for absolute confidentiality.
  • Assertive , highly personable and proactive personality
  • Flexible approach, with ability to work on own initiative
  • Likes to work in a dynamic, entrepreneurial environment

Click here to apply now 


Apply Now / Email: n/a

Deadline: May 1st 2017





www.brownbagfilms.com




 
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